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Why Reporting Becomes a Bottleneck
Reporting is meant to provide clarity.
In practice, it often does the opposite.
Most building managers know the cycle well:
- Information lives across emails, spreadsheets, and notes
- Updates arrive at different times from different people
- Data needs to be checked, rechecked, and aligned
- Reports are built manually under time pressure
By the time a report is ready, parts of it are already outdated.
This is not because managers lack discipline.
It is because reporting depends on systems that were never designed to collect data continuously.
According to a 2024 Property Operations Efficiency Study, managers spend up to 25% of their administrative time preparing reports rather than managing buildings. Reporting becomes a drain instead of a tool.
The Hidden Cost of Manual Reporting
Manual reporting introduces friction at every step.
Common challenges include:
- Time spent chasing updates
- Inconsistent data formats
- Human error during data entry
- Delays caused by missing information
- Stress around deadlines
These issues compound quickly.
What should be a snapshot of progress becomes a reconstruction of events. Managers spend more time validating data than using it.
Manual reporting does not just slow work.
It reduces confidence in the information being shared.
Why Reports Built After the Fact Always Fall Short
Most reports are assembled after work is completed.
This creates problems:
- Data must be gathered retroactively
- Context is lost
- Updates are incomplete or delayed
- Accountability becomes harder to track
When reporting happens after the work, accuracy depends on memory and follow-up.
Effective reporting should not be a separate task.
It should be a natural output of daily operations.
How Ordit Automates Reporting at the Source
Ordit changes reporting by collecting data as work happens.
Instead of building reports manually, Ordit:
- Captures updates automatically as tasks are completed
- Logs compliance activity in real time
- Tracks maintenance and incidents continuously
- Organises data into export-ready summaries
Reporting becomes a byproduct of work, not an extra step.
“When data is captured live, reports build themselves.”
What Automated Reporting Changes for Managers
Automation transforms reporting from a burden into a benefit.
Managers experience:
- Faster report creation
- More accurate information
- Fewer last-minute corrections
- Greater confidence in shared data
How Reporting Works Inside Ordit
Ordit structures reporting around live operational data.
1. Real-Time Data Capture
Tasks, updates, and compliance actions feed reports automatically.
2. Standardized Reporting Structure
Reports follow consistent formats across buildings and portfolios.
3. Export-Ready Summaries
Information is available instantly without manual preparation.
4. Audit and Stakeholder Ready
Reports are accurate, traceable, and ready to share when needed.
This ensures reporting keeps pace with operations.
Why Automated Reporting Is Now Essential
Expectations around transparency and speed continue to rise.
Committees want timely updates.
Auditors expect clear records.
Owners want visibility without delay.
A 2023 CBRE Operations Intelligence Report found that organisations using automated reporting systems reduced reporting time by up to 47%.
Reporting is no longer just an administrative task.
It is a visibility requirement.
Ordit meets that requirement.
The Impact: From Reporting Stress to Reporting Confidence
By automating reporting with Ordit, managers can expect:
- Significant time savings
- Cleaner, more reliable reports
- Fewer follow-up questions
- Improved trust from stakeholders
Reporting becomes predictable and controlled.
Ready to Make Reporting the Easiest Part of Your Workflow
Reporting should confirm progress, not interrupt it.
Ordit gives building and strata managers a system where reports are always accurate, current, and ready without manual effort.
See how Ordit automates reporting and removes the stress from monthly updates.
Book a free demo today →
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